In the corporate world, onboarding new corporate clients and partners is one of many critical processes fraught with risk. The key question often arises: Is the company you’re engaging with truly legitimate?

An efficient screening process must therefore balance speed, compliance, and accuracy. Traditionally, manual checks are employed for this process, but they are slow, prone to human errors, and can expose your organisation to significant risks.

To address this, we are proud to introduce EMAS eKYB, our comprehensive digital framework designed to verify companies and their directors swiftly, accurately, and securely.

What is eKYB?

eKYB, or electronic Know Your Business, is a digital process that allows organisations to verify the identity and legitimacy of corporate entities before onboarding them. Our very own eKYB solution, EMAS eKYB, automates this critical process and moves beyond cumbersome paper-based checks to a seamless, integrated platform.

EMAS eKYB essentially serves as a Business Identity Assurance tool that combines three core verification checks into one unified workflow:

Corporate Screening: Verifies company and director details through official sources like SSM (Suruhanjaya Syarikat Malaysia).

Ultimate Beneficial Owner (UBO) Check: Breaks down ownership structure to identify key individuals who ultimately own or control a company.

Background Checks: Screening directors against global Anti-Money Laundering (AML) databases, including Politically Exposed Persons (PEPs) and sanctions lists.

How Does EMAS eKYB Work?

EMAS eKYB is an integrated, cloud-based platform that connects all relevant parties through a secure and user-friendly portal system. Our system significantly reduces the time and effort required for verification by utilising automation to perform instantaneous checks.

• Business Portal: For initiating and submitting verification requests.

• Management Portal: For administrators to manage reviews, approvals, reporting, and system configuration.

• Cloud Services: The engine that powers automated eKYC, corporate screening, and AML checks via integrated services like OkayDB.

The EMAS eKYB Process: Simple, Secure and Efficient

The verification journey with EMAS eKYB can be demonstrated with a structured, four-step workflow:

1. Setup: An administrator first configures the system, sets up user accounts, and defines the specific verification checks required for different onboarding scenarios.
2. Case Creation: An internal operator within your organisation opens a new verification case and inputs the basic required data for the relevant company to be checked.
3. Submission & Automated Verification: A PIC from the selected company will be prompted to submit detailed company and director information through the secure portal. Once submitted, the system automatically triggers a series of checks:

• SSM Check: Cross-references submitted director and company data with the official SSM registry.

• UBO Check: Maps out the company's ownership structure down to the ultimate beneficial owners.

• AML Check: Screens directors against global watchlists for PEPs, sanctions, and other reputational risks.

4. Review & Decision: A manager will then review the consolidated results from all automated checks. With all the necessary information presented clearly, they can then make a decision on whether or not to approve the onboarding request.

Why Choose EMAS eKYB?

EMAS eKYB is designed to be an integrated, all-in-one platform. We aim to simplify complex onboarding workflows by centralising every step of a typical business verification process.

With efficiency and reliability in mind, every verification is guaranteed to be automated, traceable, and secured for the sake of helping organisations reduce risk without compromising on operational efficiency.

Most importantly, EMAS eKYB boasts a user-friendly interface to ensure a smooth experience for everyone involved. This includes administrators and operators managing cases to company contacts submitting verification details.

In summary, EMAS eKYB offers:

• Integrated Solution: An all-in-one platform that eliminates the need for multiple, disconnected tools.
• Efficient & Reliable: Streamlines the entire business onboarding process while ensuring data accuracy and regulatory compliance.
• User-Friendly: Provides a simple and secure experience for all users, from your admins and operators to your company contacts.

In today's market, where impersonation and fraud cases are becoming increasingly common, no company can afford to take chances. Thus, having a thorough business verification framework in place is a non-negotiable.

EMAS eKYB makes verifying corporate entities faster, more reliable, and all through a fully integrated system. It’s the definitive solution to mitigate risk, ensure compliance, and accelerate your business partnerships securely.

To learn more about how EMAS eKYB can transform your business verification process, please contact us:

HQ: Malaysia

MyNasional eKYC Sdn. Bhd.

sales@mynasionalekyc.com

Singapore

Innov8tif Solutions Pte. Ltd.

sales-sg@innov8tif.com

Indonesia

PT Innov8tif Karta Solusi

sales-id@innov8tif.com

Cambodia

Innov8tif Solutions Co., Ltd.